BylawsARTICLE I ’Äì NAME
The name of this Florida not-for-profit corporation shall be Plantation Art Guild, Inc.
ARTICLE II - PURPOSE
The purpose of this corporation shall be to enrich the culture of our diverse community by providing opportunities for artistic expression, education, and appreciation in a supportive and nurturing environment.
ARTICLE III ’Äì MEMBERSHIP
This corporation shall be open to anyone interested in joining and who pays the required dues. The Board of Directors does not discriminate on the basis of race, ethnicity, religion, gender, sexual orientation, physical disability, income or marital status.
ARTICLE IV ’Äì BOARD OF DIRECTORS
The Board of Directors is charged with conducting the business of the Guild.
Section 1 ’Äì Number, Election, Terms of Office and Meetings:
- The Board of Directors shall consist of not fewer than five (5) members.
- Each director shall be elected for a two year term, or to fill an unexpired term of office, by the majority of members present at a general meeting.
- Vacancies may be filled by appointment by the president.
- The Board shall meet as needed.
Section 2 ’Äì Duties:
- President ’Äì The President shall preside over meetings of the Board of Directors and regular or special meetings of the membership and may vote to break a tie vote. The President is considered a member of all Standing Committees with the exception of the Nominating Committee. The President has complete responsibility in the appointment or removal of all appointed committee chairpersons. The President has authority to sign checks when the Treasurer is not available. The President shall act as the ’Äúregistered agent’Äù of the Guild for purposes of service of process and other requirements of law.
- 1st Vice President Program -The 1st Vice President shall preside at all meetings in the absence of the President and also acts as chairperson of the Program Committee which plans programs and events for Guild members.
- 2nd Vice President Photo/Historian ’Äì Takes photos and maintains a scrapbook for the Guild.
- The Recording Secretary ’Äì The Recording Secretary shall be present at all meetings, or provide a substitute, and shall record the minutes of all meetings. The minutes shall be presented for approval at all ensuing meetings.
- Corresponding Secretary ’Äì Responsible for all internal and external correspondence.
- Treasurer: The Treasurer shall receive all monies due the corporation, pay all bills promptly after approval of the Board of Directors, keep a correct record of all transactions, and make reports as requested by the Board. All checks are to be signed by the Treasurer or President. The Treasurer is responsible for preparing the books for audit.
ARTICLE V’Äì MEETINGS
Section 1 ’Äì Election Meetings:
An Election Meeting of the corporation shall be held biannually in April, at a time and place to be decided upon by the Board of Directors, for the purpose of electing the Board of Directors and for the transaction of such other business as may properly come before the meeting. Written notice of the meeting shall be given to each member of the corporation at least 30 days prior to the meeting. A majority of those present shall decide all questions. Newly elected members of the Board take office in May.
Section 2 ’Äì Meeting Dates:
Regular meetings of the membership will be held the first Monday of each month except for September due to Labor Day. In September, the meeting will be held the second Monday of the month. Special event meetings will be listed in the Calendar of Events, announced at regular meetings and in the newsletter. No meetings will be held in June, July, and August.
Section 3 ’Äì Location:
Regular membership meetings will be held at Deicke Auditorium, 5701 Cypress Road, Plantation, Florida. Meetings may be held at Plantation Community Center, 5555 Palm Tree Road, Plantation, Florida.
ARTICLE VI ’Äì STANDING COMMITTEES
Section 1 ’Äì Program Committee:
See 1st Vice President.
Section 2 ’Äì Shows and Exhibits:
Prepares and distributes prospectuses for shows and exhibits, oversees registration, hanging, awards and general presentation for shows. All proceeds from the yearly open art show go to the scholarship fund.
Section 3 ’Äì Publicity:
Notifies the news media of monthly meetings, shows, exhibits, and handles all correspondence in connection with publicity.
Section 4 ’Äì Scholarship:
Oversees application and award process as per job description.
Section 5 ’Äì Membership:
- Maintains membership rolls.
- Collects dues and turns them over to the Treasurer.
- Keeps attendance records.
- Notifies members when it is necessary to drop their membership.
Section 6 ’Äì Hospitality:
Provides coffee and refreshments for meetings and receptions.
Section 7 ’Äì Historian:
Takes photos and maintains a scrapbook for the Guild.
Section 8 ’Äì Budget:
Responsible for formulating the budget for approval by the membership at a general meeting
Section 9 ’Äì Audit:
Annually reviews the Treasurer’Äôs books.
Section 10 ’Äì Telephone:
Responsible for notifying members about general meetings and other events.
ARTICLE VII ’Äì NOMINATIONS AND ELECTIONS
Section 1 ’Äì Biennial Elections:
Biennial elections of the Board of Directors shall take place in April. Directors take office in May for a term of 24 months.
Section 2 ’Äì Nominating Committee:
In February before the biannual March election meeting, the President appoints two board members, and the membership elects one member, to serve on the Nominating Committee. The Nominating Committee shall present a slate of nominations for the Board of Directors and Nominating Committee in April for approval by the membership. Other nominations may be made from the floor provided the person to be nominated has given his or her approval.
Section 3 ’Äì Composition of Nominating Committee:
The Nominating Committee shall consist of three (3) members. Two are elected by the membership and one is appointed by the Board.
ARTICLE VIII ’Äì FISCAL YEAR
The fiscal year shall begin January 1 and end December 31 of each year.
ARTICLE IX ’Äì DISSOLUTION
If the Plantation Art Guild should be dissolved for any reason, any assets belonging to the corporation after payment of all outstanding debts, shall pass to the City of Plantation, Florida, to be used on behalf of Deicke Auditorium only.
ARTICLE X ’Äì AMENDMENTS
These bylaws may be amended by a majority vote at any regular meeting, provided that notice of the proposed amendment(s) has been sent to all voting members not less than 30 days before the meeting. A copy of the proposed amendment(s) shall accompany the notice.